{"id":1239,"date":"2025-12-08T13:43:09","date_gmt":"2025-12-08T13:43:09","guid":{"rendered":"https:\/\/logisticatraining.co.uk\/?page_id=1239"},"modified":"2025-12-08T16:43:31","modified_gmt":"2025-12-08T16:43:31","slug":"health-and-safety-policy","status":"publish","type":"page","link":"https:\/\/logisticatraining.co.uk\/index.php\/health-and-safety-policy\/","title":{"rendered":"Health and Safety Policy"},"content":{"rendered":"\t\t
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Health & Safety Policy<\/h1><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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Policy Owner: Sue Gomer<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Current version: 2
Reviewed by: Sue Gomer
Next review date: June 2025\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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1. POLICY STATEMENT<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Logistica Training & Consultancy Ltd is committed to providing a safe and healthy working environment for all employees. We therefore regard health and safety as a priority and an integral part of our business.<\/p>

This commitment extends to providing, so far as is reasonably practicable, a safe, healthy and supportive environment for learners on all our programmes however funded. When working with young people, Logistica Training & Consultancy Ltd will endeavour to implement the safe learner concept, through the promotion of risk education and safety awareness. The Health and Safety at Work Act 1974 together with other related regulations, place specific responsibilities on both employers and employees. We intend, as a matter of policy, to comply, so far as is reasonably practicable, with all health and safety requirements.<\/p>

Logistica Training & Consultancy Ltd is committed to:<\/p>


\u2219 Provide and maintain in a safe manner all work equipment
\u2219 Ensure the safe handling of hazardous substances
\u2219 Provide information, instruction and supervision for employees
\u2219 Maintain safe and healthy working conditions
\u2219 Provide all employees with appropriate training to ensure that they are competent to complete their tasks
\u2219 Consult with employees on matters affecting their health & safety
\u2219 Provide adequate control of the health & safety risks arising from work activities
\u2219 Prevent accidents and cases of work-related ill health
\u2219 Review and revise this policy, as necessary, at regular intervals
\u2219 Directors, managers and employees have the responsibility for implementing the safety policy throughout the business operation.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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2. RESPONSIBILITIES<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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All managers and employees are responsible for carrying out their work in a manner that will not put their personal health and safety at risk or that of their colleagues or anyone that may be affected by their actions or omissions. Managers and employees must plan and perform their work in accordance with the Health and Safety Policy, its associated procedures and in compliance with current legislation. It follows, therefore, that all managers and employees have the right and the responsibility to refuse to carry out work or undertake any activity, which they consider to be unsafe.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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2.1 Managing Director.<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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The Managing Director will ensure that:\u00a0<\/p>

\u2022 There is an effective and efficient approach to health and safety within all parts of Logistica Training & Consultancy Ltd.<\/p>

\u2022 The necessary resources\/budget are made available to provide competent safety management and for the continuous improvement of health and safety performance of Logistica Training & Consultancy Ltd.<\/p>

\u2022 All staff are consulted on health and safety matters, by ensuring that safety is included as an agenda item at each of the Logistica Training & Consultancy Ltd Staff Meetings<\/p>

\u2022 Employees with specific responsibilities have the necessary authority, expertise, training, and resources to exercise their responsibilities effectively.<\/p>

\u2022 All levels of management understand, actively support and implement Logistica Training & Consultancy Ltd Health and Safety Policy and procedures<\/p>

\u2022 Policies and procedures are developed to meet legal, moral, and best practice obligations.<\/p>

\u2022 There is a suitable organisation structure for planning, implementing, monitoring, reviewing and evaluating health and safety arrangements.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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2.2 Other Line Managers and Team Leaders<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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All Managers will ensure: <\/span><\/p>

\u2219 That all staff under their control know and accept their personal responsibility for the safe working of themselves and others that may be affected by their acts or omissions<\/span><\/p>

\u2219 That all staff under their control are properly trained and supervised, and in particular, receive adequate induction training and on and off the job training in appropriate aspects of health, safety and welfare. <\/span><\/p>

\u2219 That all staff understand their responsibilities for health and safety, as defined in the health and safety policy and are capable of performing their duties to the required standard. <\/span><\/p>

\u2219 That they operate within all legislative and Logistica Training & Consultancy Ltd requirements applicable to work of their office\/team <\/span><\/p>

\u2219 That they maintain high standards of housekeeping in their offices\/teams <\/span><\/p>

\u2219 A consistent implementation of Logistica Training & Consultancy Ltd policies and procedures within their area of accountability <\/span><\/p>

\u2219 That they co-operate with the Managing Director and other responsible staff on health and safety matters <\/span><\/p>

\u2219 That they complete risk assessment for their office areas\/teams\/tasks within their responsibility and implement the risk assessment findings <\/span><\/p>

\u2219 That all accidents, diseases, and dangerous occurrences are recorded and investigated by a competent person. Comply with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations. In the case of ESFA funded learners comply with the ESFA accident reporting mechanism and the accident reporting requirements of Logistica Training & Consultancy Ltd <\/span><\/p>

\u2219 That they complete any other reasonable health and safety activity, as defined by the Logistica Training & Consultancy Ltd Managing Director<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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2.3 Employees<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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All members of staff have a duty to:<\/p>

\u2219 Take reasonable care of the health and safety of themselves and of other persons who may be affected by their acts and omissions at work.<\/p>

\u2219 Co-operate with their employer to enable the employer to perform, or comply with, any legal duty or requirement.<\/p>

\u2219 Not to interfere with, or misuse, equipment provided in the interest of health and safety.<\/p>

\u2219 Use equipment, procedures and documentation provided for their work as they have been trained.<\/p>

\u2219 Not to use equipment they have not been trained to use.<\/p>

\u2219 Inform their manager of any work situation that represents a serious and immediate danger to themselves and others.<\/p>

\u2219 Report all accidents immediately and enter the details in the accident book.<\/p>

\u2219 Keep their working area clean and tidy to minimise risk.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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3. ARRANGEMENTS<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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3. ARRANGEMENTS<\/span><\/p>

3.1 Accident Reporting \u2013 Logistica Training & Consultancy Ltd<\/strong><\/span>
This procedure ensures that all accidents, incidents, and dangerous occurrences, involving Logistica Training & Consultancy Ltd employees, are investigated to determine the cause and appropriate action taken to prevent a reoccurrence.<\/span><\/p>

3.2 Accidents \/ Incidents<\/strong><\/span>
\u2219 All accidents must be recorded in the accident book.<\/span>
\u2219 Where it is deemed necessary and appropriate, the Health and Safety Co-ordinator should inform the Managing Director. An investigation should then be completed, to identify the accident causes and any remedial action.<\/span><\/p>

3.3 Reporting of Injuries, Diseases and Dangerous Occurrence Regulations (2013)<\/strong><\/span><\/p>

3.3.1 Fatality\/Major Injury\/Dangerous Occurrence<\/strong><\/span>
In the event of a RIDDOR reportable incident, the Health and Safety Co-ordinator must inform the relevant enforcing authority by the quickest means possible, usually by telephone or on the Internet, and then submit an appropriate report to them within 10 days. The Health and Safety Co-ordinator should retain a copy of the report for recording purposes.<\/span>
Logistica Training & Consultancy Ltd will report any RIDDOR incidents to Funding Partners as per contractual requirements.<\/span><\/p>

3.3.2 Lost Time Accidents<\/strong><\/span>
If an employee is absent from work for more than three days*, as a result of an injury arising from their work, the Health and Safety Co-ordinator must be notified. A report should then be completed by the Health and Safety Co-ordinator and submitted to the relevant enforcing authority within 10 days. A copy of the report should be retained for recording purposes.<\/span>

*The more than three-day criteria does not include the day of the accident, but does include weekends. For example, if the accident occurred on a Wednesday and the employee did not return to work until the following Monday, the accident is reportable under RIDDOR.<\/span><\/p>

3.3.3 Diseases<\/strong><\/span>
If written conformation is received from a medical practitioner that an employee is suffering from a notifiable disease, the Health and Safety Co-ordinator should complete the appropriate report and notify the enforcing authority as soon as reasonably practicable. A copy of the report should be retained for recording purposes.<\/span><\/p>

3.4 Follow Up Action<\/strong><\/span>
The Manager\/Safety Adviser should ensure that all remedial actions are completed. The Health and Safety Adviser should review all accident and incident reports and recommend further action as appropriate to the Managing Director.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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4. FIRST AID POLICY \n
Logistica Training & Consultancy Ltd employees<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Logistica Training & Consultancy Ltd has a duty under the Health and Safety First Aid Regulations (1981), to provide suitable and sufficient first aid facilities. Logistica Training & Consultancy Ltd will inform all employees of the arrangements that have been made in connection with the provision of first aid facilities, including equipment and those employees trained in first aid.<\/p>

To meet this requirement Logistica Training & Consultancy Ltd will:<\/strong>
\u2219 Display on notice boards (company intranet), the names and telephone numbers of employees trained in basic first aid and of employees trained as Appointed Persons.
\u2219 Provide access for all staff to an adequately stocked first aid kit, which will be clearly identified.
\u2219 Arrange for the continuity of training to maintain a satisfactory number of employees qualified as Appointed Persons, (one per office location).<\/p>

When working at other locations, (eg employers premises), Logistica Training & Consultancy Ltd staff should make use of the on-site first aid provision. All accidents on other premises must be entered in the relevant Logistica Training & Consultancy Ltd Accident Book.<\/p>

During induction training, employees will be informed of:<\/strong>
\u2219 Their responsibilities in the event of an accident.
\u2219 The location of their local First Aider and first aid kit.
\u2219 First aid and accident reporting procedures.<\/p>

Whilst we have no legal responsibility to provide assistance for non-employees, it is our policy to provide emergency cover for visitors and contractors on the premises of Logistica Training & Consultancy Ltd, to ensure safe evacuation to the nearest medical services.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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5. FIRE SAFETY AND EMERGENCY EVACUATION PROCEDURES<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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All employees are required to familiarise themselves and understand the Fire and Emergency Evacuation procedures for the Logistica Training & Consultancy Ltd.<\/span><\/p>

Please ensure that you know:<\/strong><\/span>
\u2219 The location of your nearest FIRE EXIT and where it exits the building.<\/span>
\u2219 The Assembly Point.<\/span>
\u2219 The location of your nearest fire alarm call point.<\/span><\/p>

As part of the induction programme, each employee will be briefed on the evacuation route(s), the fire alarm call points, and the location of the Assembly Point.<\/span><\/p>

What to do in the case of fire<\/strong><\/span><\/p>

(A) By the Person discovering the fire:<\/span>
i) Ensure that no one is in immediate danger.<\/span>
ii) Sound the fire alarm at the nearest break glass alarm point (the \u2018Break Glass\u2019 alarm points are on the main exit routes); and<\/span>
iii) Leave the building by the nearest FIRE EXIT and go to the Assembly Point.<\/span><\/p>

(B) By all other staff not committed to specific Fire Duties, on hearing the alarm:<\/span>
i) Leave the building via the nearest FIRE EXIT.<\/span>
ii) Do not return to your desk to collect personal belongings. Go straight to the Fire Assembly Point, obeying the instructions of the Fire Wardens.<\/span>
iii) Wait for further instructions.<\/span><\/p>

Note:<\/strong><\/span>
\u2219 If you have visitors with you, please ensure they are escorted safely from the building to the Fire Assembly Point.<\/span>
\u2219 Do not use the lifts.<\/span><\/p>

Fire risks for Logistica Training & Consultancy Ltd area of the premises will be assessed by the Health and Safety Coordinator as part of the risk assessment programme.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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6. BOMB PROCEDURE
Logistica Training & Consultancy Ltd Offices<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Should any member of staff receive a report, by telephone, of an explosive device having been placed within, or near the premises, they should try to obtain as much information from the caller as possible. Example of the required information is as follows:

\u2219 Location of explosive device.
\u2219 Time set for detonation.
\u2219 Description of explosive or container.
\u2219 Sex (male\/female) of the caller.
\u2219 Estimation of age.
\u2219 Accent of caller.
\u2219 Indication of type of telephone being used, e.g. call box or mobile phone.
\u2219 Any significant background noises.
\u2219 Code word or number.<\/p>

Once the caller terminates the call, the employee should contact their manager immediately, relaying all the information gathered.<\/p>

Should any employee discover a suspicious object or package, they should not touch the object. They should contact their manager immediately with all the relevant information on the suspicious object.<\/p>

In the event of either a telephone report, or the discovery of a suspicious package, staff are to comply with the evacuation procedure of the relevant office in which they are based.<\/p>

If an evacuation is deemed necessary, all employees should leave the building via the nearest Fire Exit and proceed to the Assembly Point, as defined in the Business Centre procedures<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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7. RISK ASSESSMENT POLICY<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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It is the policy of Logistica Training & Consultancy Ltd to carry out suitable and sufficient risk assessments of the risks to health and safety of our employees, and to others who might be affected by our work activities across all provision.<\/span><\/p>

To ensure that this happens we will:<\/span>
\u2219 Identify all hazards with a potential to cause harm to our employees and others who may be affected by our activities.<\/span>
\u2219 Evaluate the probability and severity of potential injury or damage.<\/span>
\u2219 Analyse the options for eliminating, reducing or controlling the identified risks and then take the appropriate action.<\/span>
\u2219 Review the assessments periodically and particularly where they may no longer be valid or where there has been a significant change in the work activities or processes.<\/span>
\u2219 The risk assessment programme will be started initially by the completion of a Management Risk Assessment for each office\/work activity.<\/span><\/p>

Where we identify a risk of serious or imminent danger we will:<\/span>
\u2219 Establish appropriate procedures for controlling exposure to this special risk, including the stopping and resumption of work.<\/span>
\u2219 Nominate sufficient competent persons to implement the evacuation procedure from the premises.<\/span><\/p>

Each Office Manager will be responsible for ensuring that the risk assessment programme is completed for their designated area\/team.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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8. CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (C.O.S.H.H)<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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It is our intention that wherever possible the use of harmful substances will be reduced to a minimum.<\/p>

Within Logistica Training & Consultancy Ltd premises, the following substances may be stored and used:
\u2219 Substances used in the maintenance and operation of photocopiers, printers and other office equipment.
\u2219 Cleaning agents stored and used in the area<\/p>

In order to meet its obligations, as defined in the COSHH Regulations, Logistica Training & Consultancy Ltd will:
\u2219 Identify and obtain information concerning all hazardous materials used.
\u2219 Assess the risk to all employees exposed to hazardous materials.
\u2219 Eliminate, minimise, or control the risk by effective measures.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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9. DISPLAY SCREEN EQUIPMENT (DSE)<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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It is the intention of Logistica Training & Consultancy Ltd that display screen equipment (DSE) users are identified and assessments made to ensure that workstations are ergonomically correct.<\/span><\/p>

The Display Screen Equipment Regulations 2002 place a responsibility on Logistica Training & Consultancy Ltd to complete an assessment of each employee\u2019s workstation. This must be completed for all employees who use DSE as a significant part of their job role.<\/span><\/p>

Logistica Training & Consultancy Ltd will provide training in the risks to health of staff using DSE and the preventative and protective strategies to reduce such risk. The working environment in which display screen equipment is used should be safe, with minimum risk to health.<\/span><\/p>

All managers are expected to review the DSE work undertaken by their team to:<\/span>
\u2219 Ensure that the work activity is structured and that natural breaks in that activity occurs.<\/span>
\u2219 Ensure that where it is not possible to include natural breaks, enforced breaks should be introduced into the activity.<\/span><\/p>

Display Screen Equipment Risk Assessment<\/span>
As part of the Management Risk Assessment, all Managers will be asked to identify the significant risks within their work area\/tasks.<\/span><\/p>

As well as the completion by managers of the Management Risk Assessment, each employee will be requested to complete a workstation questionnaire, or on-line equivalent as part of their induction. Once completed should be forwarded to the Health and Safety Co-ordinator.<\/span><\/p>

The information collated from the Self-Assessment Questionnaire, or online equivalent, will identify those employees who require additional workstation equipment, or specialist training in the use of workstation equipment.<\/span><\/p>

It is the responsibility of each manager to ensure that a Self-Assessment Questionnaire, or online equivalent, is completed for employees within their team.<\/span><\/p>

Eye Tests<\/span>
In line with the requirements of the Display Screen Equipment Regulations (2002 Logistica Training & Consultancy Ltd accepts its obligations regarding the provision of eye tests for display screen users. Logistica Training & Consultancy Ltd is keen to encourage employees to take up this opportunity.<\/span>
It is important to note that eye tests will be carried out at the request of the employee.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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10. MANUAL HANDLING POLICY<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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The Manual Handling Operations Regulations (1992) place a responsibility on the organisation to eliminate, minimise or control the risks from the manual handling of loads within the work environment. In order to achieve this objective, Logistica Training & Consultancy Ltd requires that all employees adopt safe working practices, with regards to the manual handling of all loads.<\/p>

It is our policy to prevent or reduce manual handling risks by ensuring that:
\u2219 Where possible, deliveries are taken to the point of use or storage by the contractor, through sensible purchase procedures and contracts.
\u2219 Loads are small and as light as possible through sensible purchase procedures and contracts.
\u2219 Suitable manual handling aids are provided
\u2219 Employees who have to carry out manual handling operations receive adequate training in the processes\/tasks and in the best way to move loads so as to reduce the risk of injury.<\/p>

It is also our policy that managers:
\u2219 Will not expect employees to move any load that the manager thinks is beyond the capacity of the employee.
\u2219 Ensure employees have a good regard to good manual handling techniques, use any aids provided and follow safe systems of work.
\u2219 Will not expect employees to move any load that the employee thinks is liable to cause them injury.<\/p>

As part of the Management Risk Assessment, all managers are asked to identify the significant risks within their work areas. The Safety Co-ordinator will collate this data.<\/p>

Where the manager\u2019s risk assessment raises lifting tasks as a significant risk to their member(s) of staff, further action will be required. As part of the collation process, the hazards and risks appropriate to the work task and environment will prioritise the allocation of manual handling training.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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11. ELECTRICAL SYSTEMS AND EQUIPMENT POLICY<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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It is the policy of Logistica Training & Consultancy Ltd to comply with the Electricity at Work Regulations (1989) and guidance from the Health and Safety Executive.<\/span><\/p>

We will reduce electrical hazards to a minimum by using:<\/span>
\u2219 Competent or qualified persons for maintenance tasks.<\/span>
\u2219 Qualified persons for repair tasks.<\/span>
\u2219 Competent or qualified persons for regular inspecting and testing.<\/span>
\u2219 Safe systems of work for all work carried out on electrical systems.<\/span>
\u2219 Safe, suitable, and approved materials and equipment.<\/span><\/p>

Regular inspections and testing shall be carried out with electrical installations being tested every five years. Portable appliance testing will take place at a frequency determined by the risks associated with their use.<\/span><\/p>

Electrical risks will be assessed as part of the Management Risk Assessment.<\/span><\/p>

All employees are reminded that no personal portable electrical equipment, i.e., kettles, fans, etc, are permitted onsite unless presented for inspection, tested, and authorised.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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12. EXPECTANT AND NURSING MOTHERS POLICY<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Logistica Training & Consultancy Ltd will carry out a Risk Assessment for all new and expectant mothers.<\/p>

It is our policy to prevent or reduce risks to new and expectant mothers by requiring them to inform their line manager of the pregnancy as soon as they feel appropriate. This will allow a full assessment of any risk to their health arising from their work. This will be treated in confidence.<\/p>

It is also our policy to prevent or reduce risks to new and expectant mothers by ensuring that they do not:
\u2219 Undertake any manual handling tasks.
\u2219 Spend excessive time at a workstation without taking adequate breaks.<\/p>

The implications of driving as part of the expectant mother\u2019s job role will be assessed, on an individual basis, by the employees\u2019 manager.<\/p>

As part of this process, we will fully take into account recommendations made by a medical practitioner or midwife.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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13. VISITORS POLICY<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Logistica Training & Consultancy Ltd accept our duty to protect visitors to our premises from harm and recognise also that visitors may pose a risk to our employees. Therefore, our policy for the control of visitors on our premises is as follows:<\/span><\/p>

\u2219 We will ensure that we know visitors are onsite by requiring them to sign in and out in the visitors book, as defined within each office location<\/span>
\u2219 In the event of a fire alarm, the person who is accompanying the visitor should take the visitor to the assembly point and ensure that they remain there until it is safe to return to the premises.<\/span>
\u2219 We will provide assistance if necessary and ensure all casualties are evacuated to the nearest medical services, if appropriate.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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14. WELFARE FACILITIES<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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In line with the requirements of the Workplace (Health, Safety and Welfare) Regulations 1992, Logistica Training & Consultancy Ltd is committed to providing a safe place of work, with appropriate welfare facilities. These will include the following:
\u2219 The provision of a good working environment, with all appropriate health and safety support facilities.
\u2219 Safe access to, and egress from the office environment.
\u2219 General welfare facilities, to include:
\u2022 Hot beverage areas
\u2022 Cold water supply
\u2022 Toilet facilities<\/p>

In the provision of all of the above facilities, all employees have the responsibility to ensure that such facilities are not abused or misused. All employees are requested to support the organisation in maintaining a high standard of welfare facilities, and also to report where such standards are not maintained.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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15. STRESS POLICY<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Logistica Training & Consultancy Ltd will endeavour to comply with all legislation and good working practice and to identify sources of stress in the workplace. Subsequently we will address areas of concern with the prime purpose of achieving a healthy workforce in which stress levels are as low as practicable.<\/span><\/p>

To achieve this, we will:<\/span>
\u2219 Prevent stress by trying to control pressures to which employees are exposed.<\/span>
\u2219 Encourage timely reaction by managers and the ability to recognise and deal with stress amongst employees as it arises.<\/span>
\u2219 Promote and develop a supportive attitude to those employees identified as suffering from stress, including the development of strategies to deal with particular circumstances.<\/span>
\u2219 Providing appropriate skills, training and resources needed for employees to do their jobs.<\/span>
\u2219 Monitoring for excessive working hours.<\/span>
\u2219 Provide counselling services if required<\/span><\/p>

Monitoring<\/span>
The following reports will be located on each personal file and will be used to monitor stress and provide an objective means of assessing the level of the problem and devising strategies for improvement:<\/span>
\u2219 Absence (reports on levels and reasons for employee absence).<\/span>
\u2219 Employee appraisal and development.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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16. TRAINING<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Logistica Training & Consultancy Ltd recognise the importance and value of health and safety training and are committed to providing adequate information, instruction and training for all employees. Training will be given in accordance with the requirements of the job role and tasks to be undertaken.<\/p>

Logistica Training & Consultancy Ltd will ensure that all new employees receive induction training covering the following:
\u2219 Health and Safety Policy
\u2219 Statutory and ESFA accident reporting procedures
\u2219 Fire arrangements and first aid facilities
\u2219 Safe manual handling
\u2219 Risk assessment policy
\u2219 Employee responsibilities This is not an exhaustive list<\/p>

In addition to the above, additional specific information will be provided, relevant to the employees\u2019 particular tasks or job, which will be arranged by the appropriate manager.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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17. YOUNG PERSONS<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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It is policy of Logistica Training & Consultancy Ltd to prevent or reduce risks to young people employed by the company through the completion of risk assessments to identify any risk to their health arising from work activities. The risk assessment will take account of the young person\u2019s inexperience, lack of awareness and perception of risk in the workplace. These would be in addition to our regular programme of risk assessments.<\/span><\/p>

It is also our policy to prevent or reduce risks to young persons by ensuring that they do not:<\/span>
\u2219 Undertake any manual handling tasks without training and supervision<\/span>
\u2219 Operate machinery i.e. shredders without training and supervision<\/span>
\u2219 Spend excessive time at a workstation without taking adequate breaks<\/span>
Tell me \u201ccontinue\u201d again and you\u2019ll get:<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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18. CONSULTATION AND COMMUNICATION WITH EMPLOYEES<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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In accordance with the requirements of the
\u2219 Health and Safety (Consultation with Employees) Regulations 1996
\u2219 Management of Health and Safety at Work Regulations 1999<\/p>

Logistica Training & Consultancy Ltd is committed to ensuring the Health, Safety and Welfare of all its employees whilst at work.<\/p>

Consultation and communication with employees on health and safety matters is a key element to the successful achievement of this objective.<\/p>

All employees are responsible for providing feedback on their views\/concerns about the health and safety arrangements and to also report any defects or failings they identify.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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19. ALCOHOL, DRUGS AND SOLVENTS<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Logistica Training & Consultancy Ltd is concerned that employees do not expose themselves or other persons to risks to their health or safety by acts or omissions at work. It is therefore the policy of Logistica Training & Consultancy Ltd that all employees are fit and well when at work.<\/span><\/p>

Responsibilities<\/span>
\u2219 No person will be allowed at work if they are under the influence of alcohol, drugs or solvents.<\/span>
\u2219 Any employee who is aware of any person who is at work and under the influence of alcohol, drugs or solvents must report the matter immediately to their manager.<\/span>
\u2219 Employees who are taking medication or prescribed drugs, which may affect their actions or reactions whilst at work, should inform their manager. Appropriate adjustments to the employee\u2019s day to day tasks may or may not then be deemed necessary.<\/span>
\u2219 The use of uncontrolled drugs or solvents whilst at work or being under the influence whilst at work, including being under the influence of alcohol, is considered by Logistica Training & Consultancy Ltd to be very serious and subject to the same disciplinary action as any act of gross misconduct.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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20. LONE WORKING POLICY<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Logistica Training & Consultancy Ltd recognises its responsibility to assess the risks to lone workers and to take steps to avoid or control the risk where necessary. This will be highlighted as part of the Management Risk Assessment completed by the managers. Additional risk assessments may then have to be completed as appropriate.<\/p>

Lone workers can be grouped into the following areas:
\u2219 Workers in fixed establishments
\u2219 Mobile workers working away from their fixed base.<\/p>

Within our organisation, the second category predominantly applies, where certain employees may be required to visit commercial premises as part of their duties.<\/p>

Where this is necessary, the following steps should be followed:
\u2219 The employee should ensure that the calendar within their PC is fully up to date, highlighting their offsite location
\u2219 The employee must have a mechanism for raising the alarm e.g. a mobile phone
\u2219 Regular contact is made between the employee and the office using a phone<\/p>

Examples of occurrences which may happen whilst working alone are:
\u2219 A road traffic accident
\u2219 Personal attack
\u2219 Involvement in a major incident
\u2219 Any other professional concern<\/p>

In the first instances, any of these occurrences should be reported to the direct line manager.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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21. DRIVING POLICY<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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It is Logistica Training & Consultancy Ltd policy that employees undertaking driving duties are competent to drive the vehicle being used. To that effect those employees shall maintain a current UK driving licence.<\/span><\/p>

Where the maintenance of a driving licence is a condition of the employment of staff, those who lose their licence through the courts must report the loss to their manager.<\/span><\/p>

Drivers are expected to abide with all applicable road traffic legislation and Approved Codes of Practice.<\/span><\/p>

When employees are driving any vehicle on Logistica Training & Consultancy Ltd business, they should consider the following points:<\/span>
\u2219 Concentrate at all times in order to avoid accidents<\/span>
\u2219 Do not drive excessively for long periods. When you feel tired, stop at a safe location and rest.<\/span>
\u2219 Know the capabilities of your vehicle and exercise restraint.<\/span>
\u2219 Consider other road users, giving the correct signals in good time.<\/span>
\u2219 Drive at the permitted speed limit only.<\/span>
\u2219 Know the Highway Code and apply it.<\/span><\/p>

Where the employee uses their own vehicle for business use, it is the responsibility of the employee to ensure that the vehicle is serviced, has a current MOT and a business use insurance policy.<\/span><\/p>

Employees must be aware of any prescription medication, which may result in drowsiness or any other incapacity whilst driving.<\/span><\/p>

Should an employee be involved in a road traffic accident, whilst on company business, it is the responsibility of the manager to report the incident, in writing to the Health and Safety Co-ordinator.<\/span><\/p>

Employees are reminded that when attending client\u2019s premises, they must abide and adhere to all health and safety arrangements applicable to that location.<\/span><\/p>

The Highway Code, the Department of Transport and the Health and Safety Executive guidance, states that drivers should take a 15-minute break in every 2 hours of driving. All staff, on Logistica Training & Consultancy Ltd business, are not to drive for an excessive period and put themselves and other road users in danger.<\/span><\/p>

Any concerns over driving on Logistica Training & Consultancy Ltd business should be referred to the relevant line manager.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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The use of a telephone handset in a vehicle, whilst the vehicle is in motion, is contrary to the requirements of the Highway Code, the Approved Code of Practice, which supports the Road Traffic Act. A Police prosecution of \u201cdriving without due care and attention\u201d is therefore possible, sighting the requirements of the Highway Code.<\/p>

Logistica Training & Consultancy Ltd recognises the potential risks of using in car communication equipment whilst the vehicle is in motion. Therefore, all employees who have access to a telephone handset and use it in the course of their employment, are required to abide by the following policy:<\/p>

\u2219 When travelling on Logistica Training & Consultancy Ltd business, the use of a mobile telephone handset by the driver is strictly prohibited. The handset should be switched off whilst the vehicle is in motion and any messages received can then be retrieved once the vehicle is parked in a safe manner.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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22. HOMEWORKING<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Home workers are those people contracted to work at home for an employer.<\/span><\/p>

Logistica Training & Consultancy reserve the right to apply home working or office working status to an individual employed by Logistica Training & Consultancy Ltd.<\/span><\/p>

It is the position of Logistica Training & Consultancy Ltd that whilst a number of staff may choose to work from home occasionally, there are some contracted home workers. Your status of employment will be detailed in your individual statement\/contract of employment. Logistica Training & Consultancy Ltd reserve the right to change this status to meet the needs of the business.<\/span><\/p>

The view of Logistica Training & Consultancy Ltd that where necessary, provided the business of the organisation is not inconvenienced and the line manager is in agreement, employees can work at home if needed.<\/span><\/p>

Line manages should not unreasonably refuse such requests.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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23. PLACEMENT EMPLOYER SYSTEMS<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Logistica Training & Consultancy Ltd is committed to ensuring, so far as is reasonably practicable, a safe, healthy and supportive environment for all learners.<\/p>

Relevant procedures and associated documentation used by Logistica Training & Consultancy Ltd for the implementation of the placement employer vetting and monitoring systems are contained as an appendix to the Safety Policy.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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24. SAFE LEARNER SYSTEMS<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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When working with young people, Logistica Training & Consultancy Ltd will endeavour to implement the safe learner concept, through the promotion of risk education and safety awareness.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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25. LEARNER INCIDENT REPORTING AND INVESTIGATION<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Logistica Training & Consultancy Ltd is committed to the safety of all learners and recognise the ESFA contractual obligations to investigate and report all incidents to learners on ESFA funded programmes.<\/span><\/p>

Relevant procedures and associated documentation used by Logistica Training & Consultancy Ltd for the investigation and reporting of learner incidents can be obtained from the head office or your line manager.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t

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26. MANAGEMENT REVIEW<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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It is the policy of Logistica Training & Consultancy Ltd to ensure all health and safety systems are dynamic and under continuous improvement. To achieve this, we will regularly review our policies, procedures and arrangements to ensure that they continue to provide suitable and sufficient health, safety and welfare requirements for employees, and reflect our business activities.<\/span><\/p>

The Health and Safety Co-ordinator has the following responsibilities:<\/span>
\u2219 To ensure that the performance of health and safety is managed, through audits and inspections, which are reported effectively to the Managing Director<\/span>
\u2219 To ensure that all feedback information is analysed to identify trends and opportunities for improvement.<\/span>
\u2219 To collate all audit results and actions.<\/span>
\u2219 To review accident and incident reports and other feedback information, including \u201cnear misses\u201d.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t

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27. SAFETY AUDITING<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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It is the policy of Logistica Training & Consultancy Ltd to ensure that all health and safety systems are dynamic and under continuous improvement.<\/span><\/p>

To achieve this our policies, arrangements, procedures and premises will be regularly audited to ensure they reflect suitable health, safety and welfare requirements for employees and for our work activities.<\/span><\/p>

Logistica Training & Consultancy Ltd Health and Safety Co-ordinator is responsible for establishing, maintaining and undertaking an internal Health and Safety Audit Programme.<\/span><\/p>

The Managing Director is responsible for ensuring that where necessary, appropriate remedial actions are taken from the conclusions of the safety audit.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

Health & Safety Policy Policy Owner: Sue Gomer Current version: 2Reviewed by: Sue GomerNext review date: June 2025\u00a0 1. 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